Beginning+and+End+of+Year+Responsibilities

(This list may vary slightly from building to building.)
 * __Opening & Closing Media Responsibilities__**

Due to the nature of our position there are a number of responsibilities that are required at the beginning and closing of the school year. These responsibilities will make it impossible to begin teaching on the same day other building FAPES begin. As you will see in the outline below, elementary media centers need additional time to set up and close down the building. After careful consideration, we believe that these responsibilities require at least 5 days at the onset of the school and 5 days at its closure.

This year, standardizing computer equipment within buildings may require some media staff attention if all work is not completed during the summer as planned. Another consideration affecting opening and closing procedures is any staffing changes that may occur within the media center. Training of new media positions will impact the time required to complete these jobs. = = =OPENING= __Media__ __Center____:__ Organize library cards into new class groups Create new cards for kindergarteners & new students & enter them into Follett Purge all students that have moved during the summer Set up library, lab & teacher workroom (furniture, signs, decorations, bulletin boards) Prepare periodicals for checkout Process any books/materials arriving over summer Create schedules for Lab & Media Center Update book records

__Lab:__ Uncover & plug in all computers Load any new software/Re-image if necessary Create folders for all students ( 2nd-5th ) on the g drive Enter student names into class files for all software

__General:__ Request email, phones, & log in for all new staff members Revise staff database of passwords & pin numbers Troubleshoot district programs throughout building (eAttandance, eGrades, etc.) Orient new staff to available building resources & technology · phones, email, etc. · laminator · scanners, cameras · VCR __Classroom:__ Set up laptop carts/printers & test all equipment Assist staff in the set up of room computers & phones after summer cleaning Assist with the set up of any other additional building equipment

=CLOSING= __Media__ __Center____:__ Organize teacher workroom Create orders for periodicals, books, & supplies for coming year Complete all inventories for building collections, including hardware, books, & all AV equipment * (*May require several days) Collect all books & materials on loan, making home contacts when necessary Purge graduating students from Follett Weed out collections Repair damaged books Send out equipment for repair to proper vendors Pack up/cover all items

Lab:
Clean out all computer drives Clean all keyboards & monitors, unplug computers, & cover them for summer Erase all users from all programs

=__Classrooms:__= Clean out hard drives Shut down computers; wrap & tie cords for summer Inventory laptop carts & move to a secure location

__General__: Notify Info Systems of staffing retirements and transfers Collect district equipment from departing staff


 * 1) Check the network system to see that all is running well. Get it running well!!
 * 2) Make your teacher workroom a welcoming place as staff comes back to use it.
 * 3) Check email and Internet to be sure it is ready for staff/student use.
 * 4) Make new Follett ‘library cards’ for all incoming kindergarteners and new staff members and new students.
 * 5) Take all library cards and ‘re-shuffle’ them into the correct teacher’s class.
 * 6) Purge graduating 5th graders from your Follett system with a global delete. Remove their library cards.
 * 7) Clean out all users from each program at each workstation in the lab so that you begin the year with blank name lists. (Kid Works – JumpStart etc.) It may be smart to re-image the lab.
 * 8) Clean out / organize the files on the g drive.
 * 9) Discard periodicals more than 2 years old.
 * 10) Complete all inventories for materials in your collection, hardware, software, AV equipment etc. This process can be done at any time during the school year.
 * 11) At the END of the year, use overdue lists and other strategies to get all materials returned to you that belong to the media center.
 * 12) At the End of the year, present your administrator with your annual inventory report.
 * 13) At the End of the year, strip walls and bulletin boards as you do in a classroom.
 * 14) Be sure that classroom teachers have all equipment and materials they need to begin the year.
 * 15) At the End of the year, you will need to do ordering for next year – periodicals, books, supplies and AV.
 * 16) Request pick up orders for all items in need of repair & any old equipment being disposed of. (end)
 * 17) Update staff records & building inventories (to reflect room changes.)
 * 18) Request email & phone accounts/pin#s for new staff.
 * 19) Introduce/train new staff on use of Groupwise & phone system.
 * 20) Clean, unplug, & cover computers in lab for summer.
 * 21) Check/set up all classroom computers after rooms cleaned in summer.(often a jumbled mess if moved out of rooms for cleaning)
 * 22) Set up & test new equipment arriving during summer.(new printer leases, etc)
 * 23) Laptop carts returned to Media Center for cleaning, testing, & required repairs. (Reimaging, may be wise so they'll be ready to go in the fall.) (end)